H.O. Penn MachineryHIRING IMMEDIATELYRental & Sales CoordinatorHoltsville, NY

Pay:$28-$34/hour(dependent relevant experience)

Bonus: 5% bonus potential

Benefits:

• Medical/dental/vision insurance
• 401(k) with company match
• Competitive PTO & Holidays
• Company provided laptop & cell phone

Key Qualifications:

• Minimum 2 years’ experience working in a coordinator or administrative support role required
• Knowledge of equipment rental business highly preferred 
• High level of attention to detail and experience with responsibility for multiple tasks required
• Excellent organizational, coordinating and multi-tasking skills (High level of task management) 
• Proficiency in MS Office and ability to learn and utilize new system; Excel experience required
• Excellent communication skills (both written and oral) 
• Ability to negotiate and close deals 

Responsibilities

A positive customer experience through the timely processing of rental & sales business.

• Coordinate necessary paperwork to get rental and sales orders in motion
• Secure credit approval
• Coordinate rental & sale prep activity with the appropriate service and yard personnel
• Arrange transport if necessary
• Set up reservations, agreements and shipping/receiving documents as needed in DBS/IRS.

Growth of the rental business and facilitation of sales (new, used and rental equipment).

• Professionally quote rental rates and close business to maximize utilization and revenue
• Provide rental customers with professional recommendations on equipment options as well as pricing and availability to meet the customers ‘rental needs
• Utilize phone logs to catalog and track rental activities and customer information
• Process sales and rental orders in a timely manner
• Coordinate all necessary rental and sales paperwork to ensure effective interdepartmental operations

Maximized availability and expedited sales operations through the coordination of rental and sales machine readiness.

• Ensure rental fleet machines are rent ready and noted accordingly in DBS/IRS
• Ensure DBS/IRS accurately reflects the work tools associated with machines to be rented or sold
• Utilize rental call off procedures to accurately maintain inventory availability
• Make full use of the features and reporting capabilities of our inventory control systems to contribute to effective asset management
• Perform periodic yard walks/ inventories of assigned branches

Customer satisfaction through the coordination of accurate billing.

• Work closely with accounting and corporate sales administration to ensure accurate billing and record keeping for all sales & rental transactions
• Manage shipping and receiving process for all rental and sales machines and attachments, to maintain inventory and billing accuracy
• Work with sales reps and service department to communicate/present rental machine damage or neglect charges
• Ensure that all transactions are handled in accordance with current cash account, credit department and accounting department policies

Qualifications

• Minimum 2 years’ experience working in a coordinator or administrative support role required
• Knowledge of equipment rental business highly preferred 
• High level of attention to detail and experience with responsibility for multiple tasks required
• Excellent organizational, coordinating and multi-tasking skills (High level of task management) 
• Proficiency in MS Office and ability to learn and utilize new system; Excel experience required
• Excellent communication skills (both written and oral) 
• Ability to negotiate and close deals 

Physical Requirements:

• Standing and/or sitting for prolonged periods of time
• Hand coordination (typing and writing)
• Occasional forward bending and reaching
• Occasional walking and climbing stairs
• Carrying (up to 20lbs.)

Reasonable accommodations made as needed.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, age, national origin, disability status, marital status, sexual orientation, citizenship status, protected veteran status, or any other characteristic protected by law.